Every year businesses are required to post physical (and in some cases electronically) report summaries of the work-related incidents that occurred at their places of business or project sites. 

February 1st marks the deadline for you to tabulate your annual OSHA Log Summary (OSHA Form 300A) and post it in a common area wherever notices to employees are usually posted. 

On March 2nd, employers with more than 250 employees and employers with more than 20 employees in high-risk operations must submit their annual report electronically on the OSHA website.

The summary must list the total number of job-related injuries and illnesses that occurred during the previous calendar year and were logged on the OSHA 300 Form. And remember to leave the summary posted until April 30th.

Join Henderson Brothers’ Risk Control Consultants, John Aliveto and Maura Clark, for a training webinar to cover this reporting in more detail via Zoom on January 25th, 2023, at 11 AM (EST). 

Please use this link to register. 

A webinar recording will be available afterward; contact [email protected] for access. 

Best Practices 

Posting summaries and submitting electronic reports is a relatively easy task. However, these tasks can become unnecessarily tricky if poor recordkeeping habits prevail throughout the year. 

A good plan is essential to navigating annual reporting and recordkeeping compliance successfully. Fortunately, the recordkeeping process is straightforward and can be worked into just about any management system or style. 

Best practices include:

• Classify which work-related reported injuries and illnesses are correctly recordable.
  • Generally, incidents that only require first aid are not recordable.
  • Maintain a working definition of work-related activities for your business. 
• Maintain accurate and up-to-date recordable illness and injury logs throughout the year by utilizing the OSHA 300 Form or an alternative that collects the same data points.
  • Verify that each entry is correctly categorized and that all days away, transfers, and restrictions are counted in your logs.
  • Incidents should be added to the log within seven days of the occurrence.
• Maintain a unique log for each business location that has operated for at least one year.
• Investigate all reported incidents ASAP utilizing Form 301 or an alternative form, such as an insurer’s first report of injury form.
  • Train employees on proper incident reporting- this is the best way for employers to be notified of recordable incidents.
• Start your summary process early and verify that all work-related injuries and illnesses are wholly and accurately recorded on the 300 Log.
• Have a company official sign and post the 300A Summary.
• Share your annual injury and illness rate metrics with your employees and stakeholders. 
• Keep a copy of your logs and summaries for at least five years.

Please get in touch with a Risk Control or Sales Associate if you’d like to discuss how Henderson Brothers can help with your injury or illness recordkeeping program.

Please note that the information contained in this posting is designed to provide general awareness in regard to the subject matter covered. It is not provided as legal, medical, or tax advice, nor is it intended to address all concerns in your workplace or for public health. No representation is made as to the sufficiency for your specific company’s needs. This post should be reviewed by your legal counsel or tax consultant before use.